Showcase Details


A timeline of events has been developed into an infographic below. Key dates are as follows:

Tuesday 24th October - Final video submissions due from all finalists

Thursday 26th October - Judging of all final video submissions takes place

Wednesday1st November - Online Awards Ceremony - (Details TBC)

Thursday 9th November - STEM MAD National Live Showcase @ CLC (Melbourne)

Schools that have participated in their own diocesan STEM MAD Showcase or equivalent event may be selected to represent their diocese in STEM MAD National. All nominated schools will be expected to provide a final video submission for judging. All entries are eligible to be judged for awards.

The winners of all awards will be announced at the STEM MAD National Showcase @NCEC on Tuesday 6th September.

Winning teams from across Australian dioceses will be encouraged to join us in Melbourne and participate in the live showcase event.

For schools unable to attend the event will be live streamed.


Timeline Nat SM 2023 Horizontal for web.pdf

Showcase AGENDA

Bump - in

  • Bump-in is on Wednesday 8th November at CLC

  • Please plan to set up your display in the allotted set up time.

  • Official Welcome

  • There is Limited street parking available at CLC

  • Each team will be allocated a 1.8 metre trestle table and 2.4 metres high x 1.2-metre-wide backing board

  • Pins or Velcro dots are to be used on the backing board – Please: no blue tack or sticky tape to be used.

  • Backing boards are covered in black carpet.

  • Each school group will have a tent card on their table for identification.

  • Each school will be provided with a A3 Landscape document with the 80-word synopsis and School identification to go into the top left-hand corner of the backing board.

  • You may want to supply your own table cloth.


  • Leave yourself plenty of travel time as you will be joining Melbourne’s peak hour

  • There is off-street parkingnear CLC (at a cost)

  • Public transport is available.


  • Make sure you have completed the STEM MAD Showcase registration for your team

  • On arrival, please send a staff member from your school to the registration desk to sign in and collect ID’s. Then meet your group and take them to the showcase rooms to log in your students and find out your table allocation for display.

  • Ensure all students are wearing school uniform and name tags

School Display

  • Take time to plan how you will use your space for optimum impact

  • Students should be confident with their pitch and their use of props

  • Take time to rehearse you students with a quick 60 - 90 second pitch

  • Take time to rehearse the answers to possible questions


  • Power access will be limited.

  • Please bring fully charged digital devices, we recommend a backup device also as there won’t be facilities for charging at display spaces

  • We recommend downloading offline copies of multimedia videos, presentations or apps as there may not be reliable wifi available

What to bring: Staff

  • Teacher registration card or WWC registration card

  • Copy of School sign-in form

  • Copy of all student media permissions

  • Student name tags

  • Morning Tea and Lunch is provided

  • Disinfectant wipes for students and to keep any digital displays safe

  • Masks are encouraged

What to bring: Students

  • Water bottle

  • Students in school uniform and with name tags

  • Masks are encouraged

Finalist Video Entries

All selected finalists will be asked to provide a 2.5 minute video. Finalist submissions will be as follows:

  • Each team of students will be required to provide a 2.5 minute video, which includes a clear and detailed description of the design process and a virtual walk-through of the prototype. Project teams should aim to have a working prototype to demonstrate in their video.

  • Each video should include the entire team with each student portraying a strong positive presence.

  • Project teams need to display their school identity (e.g. school name and diocese) in their video and include the project title in their introduction or title slide. Project teams should aim to have addressed all the project criteria.

  • Please submit a separate submission form for each project team.

  • Each Finalist team selected by diocesan representatives, comprising maximum 4 students will have the opportunity to provide a final video which will be moderated by the STEM MAD National Advisory Committee who will provide curating advice if desired for refinement to all teams participating in STEM MAD National 2022.

Selection Process

For selection, following their own individual showcases, each diocese or state will be responsible for nominating up to three projects in the categories primary, secondary and 'Future is STEM', which best demonstrate their learning and meet the project criteria for possible representation at STEM MAD National. The STEM MAD National Advisory Committee - a Committee made up of representatives from each participating state - will judge the nominees based on the project criteria. As part of the judging process, the STEM MAD National Advisory Committee will be looking for;

  • innovative ideas

  • a clear demonstration of the design process and learning journey

  • project teams comprising of eloquent, highly competent presenters who will best represent their diocese or state at a national level

Successful project teams will be invited to participate in STEM MAD National in September. At least one team from every diocese or state will be selected. Further additional team wildcard entries may be selected to participate based on excellence of idea and demonstration of the learning journey.

The closing date for video submissions is 5.00 pm on Tuesday 24th October 2023.